People & Staff
Every DJ, dancer, freelancer, employee, and vendor in one roster.
Every DJ, performer, freelancer, employee, and vendor lives on one roster. Stop hunting across a contacts list, a folder of certs, and a scheduling calendar to confirm a booking.
Why it matters
One roster for everyone who makes your venue run.
Most venues keep their talent in four places at once and reconcile them by hand. People & Staff puts performers, staff, customers, and vendors on one record, with the contact info, compliance, availability, and pay rate each one needs. It is the talent layer the rest of BirdBrain runs on.
Who it's for
Built for GMs and multi-location operators who roster, vet, schedule, and pay venue talent alongside W-2 staff and outside vendors. It earns its keep when you are chasing a missing cert before a big night or checking availability before you confirm an offer.
Connects with
01
One directory for every kind of talent
Performers, freelancers, staff, customers, and vendors all live in one searchable directory. Jump straight to who needs attention with one-tap presets, and act on a whole group at once instead of opening records one by one.
Every kind of talent in one place — no separate app per performer type
One tap to the people missing docs, free tonight, or in conflict
Bulk tag, assign, and archive across many records at once
02
See expiring certs and paperwork before they bite
See expiring and missing paperwork before it costs you a booking. The directory flags every gap, and one tap pulls up everyone who needs attention. Outside vendors get the same check before they start work.
Spot expiring and missing docs at a glance
One tap to everyone who needs attention
Approve vendors and confirm their coverage before work begins
Person availability calendar
A performer's weekly availability built for late-night hours — open nights in green, a blackout, and a confirmed booking — so you can see at a glance when they are free.
Sidebar → People → tap a person → Availability section → View Calendar
03
Availability and bookings built for nightclub hours
Built for venues that run past midnight. A weekly availability view shows who is open, who is blacked out, and who is already booked, and a clash gets flagged before you confirm an offer rather than after.
Availability and bookings on a grid built for late-night hours
Scheduling clashes flagged before you confirm
Booking history and pay totals on every performer's profile
People Insights panel (GM role)
The owner's roll-up: active headcount, freelancers, linked customers, compliance gaps, and conflicts across both venues, with a per-location and per-category breakdown.
Sidebar → People → Insights segment (visible to GM role only)
04
The same record your POS, CRM, and vendors share
Each person is also their POS hours, their VIP profile, and the events that pay them. Vet, schedule, and pay talent without leaving BirdBrain. Owners get a roll-up of headcount, compliance gaps, and who is actually working across every location.
Hours, sales, and tips pulled straight from your POS
VIP tier and history pulled from Customer Hub
Owner roll-up of headcount, gaps, and utilization by location
Contractors directory — Talon
The vendor directory with a preferred contractor starred and one-tap call, a rush-response badge on another, and one awaiting approval.
Sidebar → Operations → Contractors → Directory tab
Inside the module
Built for the way the floor actually runs
Every capability below is live in BirdBrain today, available at each location with role-based access.
Unified talent directory
Every kind of talent, staff member, customer, and vendor in one searchable list. Filter to exactly who you need in a tap, across every location.
Certifications that never lapse
Track every cert, W-9, and insurance doc, and see what is expiring before it bites. One tap surfaces everyone who needs attention.
Availability calendar
See who is open, blacked out, or booked on a grid built for late-night hours. Clashes get flagged before you confirm the offer.
Booking history & pay rates
Every performer's upcoming and past bookings, with payment status and lifetime pay totals for the operators who should see them.
Linked records
Each person carries their POS hours and sales and their VIP profile, with a jump back to the source whenever you need the detail.
Contractors & invoices
Track vendor companies, service requests, and invoices in the same place — including what is outstanding, paid, and overdue.
Product tour
See it in BirdBrain
Captured from the Eagle Enterprises demo workspace.
Contractor invoices — Talon (GM role)
Vendor invoices at a glance: what is outstanding, what is paid, and an overdue bill flagged in red.
Sidebar → Operations → Contractors → Invoices tab (GM role required)
Contractor invoices — Talon (GM role)
Vendor invoices at a glance: what is outstanding, what is paid, and an overdue bill flagged in red.
Built for real venues
Not a roadmap. Live in real venues today.
Every kind of talent, staff, customer, and vendor on one roster — no app-per-type juggling
One tap to the people missing docs, free tonight, or in a scheduling conflict
Availability built for late-night venues, with clashes flagged before you confirm
Each person's POS hours, sales, and VIP history right on their profile
Owners see headcount, compliance gaps, and utilization across every location
Why it beats the point tools
Hospitality scheduling tools roster W-2 staff and stop there — they have no idea what to do with a freelance DJ's W-9 or a vendor's insurance. So venues bolt on a spreadsheet, a doc folder, and a separate calendar, then reconcile by hand. People & Staff treats everyone as the same kind of record and links each one to the POS hours, VIP profile, and bookings already in BirdBrain, so you vet, schedule, and pay talent in one place — and a performer who works two venues stays one record, not two.
Where it fits your plan
People & Staff is built for groups, so the cross-location roster and owner roll-ups fit Pro (up to 3 locations) and Enterprise. Single-location operators on Free or Starter still get the full directory, compliance tracking, availability, and vendor workspace for their venue — the combined roster and portfolio-wide view simply become more useful as you add locations.
One operating record
What People & Staff works with
These modules share the same record, so context follows the work instead of being re-entered.
See People & Staff running on your venue
Walk through People & Staff with the rest of the BirdBrain platform, mapped to how your team actually operates — from one location to a multi-venue group.