DJ & Talent Booking
Run your entire talent roster from outreach to payout in one workflow.
Every DJ booking, from first outreach to final payout, in one place. Approve the gig, send the offer, confirm, collect the deposit and W9, and close out payment -- all tracked, with the roster shared across every venue. No more spreadsheet, email thread, and paper W9.
Why it matters
Your whole talent roster, from outreach to payout, in one workflow.
DJ & Talent Booking runs your freelance talent from first contact through post-event payout in one clear workflow. Reliability scores, per-venue rates, documents, and analytics all live on the same booking, so nothing gets rebuilt in a separate tool. It's the part of BirdBrain nightlife and event venues feel first.
Who it's for
Built for GMs, talent buyers, and entertainment coordinators at bars, clubs, and event venues booking anywhere from 10 to 50+ DJ gigs a month -- often across more than one location -- who are tired of running it all from spreadsheets, inboxes, and paper W9s.
Connects with
01
Always know exactly where every booking stands
Always know exactly where every booking stands, from first approval to final payout. Every step is stamped with who did it and when, so there's one clear answer to who approved what. An attention list pulls forward just the bookings that need you -- approvals waiting, offers gone quiet, W9s missing, gigs done but unpaid.
Every booking's status clear at a glance, start to finish
A who-did-what trail on every step
An attention list of just the bookings that need you now
02
Book talent once, share the roster across every venue
Keep one talent pool for the whole company instead of duplicate lists per venue. Book a DJ at any of your rooms, and each venue carries its own rates on the same profile. Their calendar shows gigs at your other venues too, so you catch conflicts before you double-book shared talent.
One shared roster across every venue, no duplicate records
Each venue's own rates on a single DJ profile
Cross-venue gigs flagged so you never double-book
DJ Directory, filtered roster
The DJ roster filtered to talent with a W9 on file, each showing a photo, name, hometown, quick call and message buttons, gig count, and a W9 seal.
Sidebar > DJs > Directory tab
03
Stop re-booking the cancellations
Stop re-booking the no-shows. Every DJ carries a reliability score built from real booking history, so you can see who delivers before you commit. When a confirmed DJ falls through, BirdBrain ranks the best available replacements instead of leaving you to a frantic group text.
A reliability score on every DJ, built from real history
Ranked replacements ready the moment someone cancels
Post-gig ratings that feed right back into the score
DJ Reputation, reliability and replacements
A DJ's reliability score shown big and green up top, with a ranked list of available replacements below it.
Sidebar > DJs > Directory > tap DJ Rex Pressure > Reputation
04
Offers, documents, and money in the same place as the booking
Keep offers, paperwork, and money on the same booking. Generate an offer email with the date, event, and rate already worked out, preview it, and send in a tap. W9s, contracts, riders, and insurance live in each DJ's vault with expiry alerts, and every rate counter and acceptance is logged right on the booking.
Offer emails worked out for you and sent in a tap
Every DJ's W9, contract, and rider in one vault with expiry alerts
A full record of every rate offer and counter
DJ Profile, analytics and music player
A DJ's profile: portrait, quick actions to email, call, or book, key stats, their upcoming gig, and an embedded track to preview their sound.
Sidebar > DJs > Directory > tap DJ Rex Pressure
Inside the module
Built for the way the floor actually runs
Every capability below is live in BirdBrain today, available at each location with role-based access.
From first ask to paid in full
A clear booking workflow from approval through payout, with every step stamped by who did it and when.
Reliability scoring
A reliability score on every DJ, built from real booking history, so you stop re-booking the no-shows.
Cross-location roster
One talent pool shared across every venue, with each venue's own rates on a single profile.
Smart replacement matching
When a DJ cancels, instantly see the best available replacements ranked by reliability and fit.
Document vault
Every DJ's W9, contract, rider, and insurance in one vault, with expiry alerts and steps skipped for talent already on file.
Roster analytics
See monthly spend and trends, your top talent, and side-by-side DJ comparisons at a glance.
Product tour
See it in BirdBrain
Captured from the Eagle Enterprises demo workspace.
DJ Dashboard, roster overview
The roster dashboard: total and active DJs, who needs attention, spend this month and its trend, the booking pipeline, and a top-talent leaderboard.
Sidebar > DJs > Dashboard tab
DJ Dashboard, roster overview
The roster dashboard: total and active DJs, who needs attention, spend this month and its trend, the booking pipeline, and a top-talent leaderboard.
DJ Comparison, side by side
Two DJs side by side: reliability, average cost, and total bookings compared, with a simple chart of bookings per month for each.
Sidebar > DJs > toolbar menu > Compare DJs
DJ Comparison, side by side
Two DJs side by side: reliability, average cost, and total bookings compared, with a simple chart of bookings per month for each.
Built for real venues
Not a roadmap. Live in real venues today.
Every booking tracked from outreach to payout, each step stamped with who did it and when
Deposit and W9 steps skip automatically for DJs who don't need them
One shared roster across venues, each with its own rates on a single DJ profile
Ranked replacement suggestions the moment a confirmed DJ falls through
Offers, paperwork, and payment all live on the same booking
Why it beats the point tools
General event tools track a date and a contact. Talent-agency software lives outside the venue's world. BirdBrain does neither: it follows the real booking flow your venue runs -- deposit, promos, socials, W9, payout -- as tracked steps, then pools that roster across every location with per-venue rates. Reliability scoring and ranked replacements turn your booking history into a hiring edge a spreadsheet never could.
Where it fits your plan
The full module fits Pro, where multi-location support (up to 3 locations), the complete operational stack, and advanced analytics live, and Enterprise for groups pooling talent across more venues. Single-venue operators on Starter get the core booking workflow and directory; shared rosters and per-venue rates become relevant once a second location is in play.
One operating record
What DJ & Talent Booking works with
These modules share the same record, so context follows the work instead of being re-entered.
See DJ & Talent Booking running on your venue
Walk through DJ & Talent Booking with the rest of the BirdBrain platform, mapped to how your team actually operates — from one location to a multi-venue group.