Approvals & Workflow Governance
Put a governance checkpoint between your managers and the moves that cost money.
Put a quick sign-off between your managers and the moves that cost money - publishing events, booking talent, posting socially, sending invoices. Managers keep working; you approve or reject from one prioritized view, for one venue or your whole group.
Why it matters
One queue for every move that matters, before it goes live.
Approvals & Workflow Governance is the oversight layer that makes delegation safe. Instead of chasing sign-off across texts and Slack threads, the moves that matter land in one queue you can clear in minutes. It already understands events, bookings, social, design, contractors, and finance - because it lives in the same platform that runs them.
Who it's for
For owners and GMs who delegate the day-to-day but want a clear, time-bounded checkpoint before consequential actions go live - instead of approving things over text. Managers submit and track; you decide.
Connects with
01
Every approval across the business, in one place
When a manager creates an event, books a DJ, schedules a post, publishes a design, onboards a contractor, or imports invoices, BirdBrain holds it for your sign-off instead of putting it live. Everything across all six areas flows into one queue - no second system, no separate inbox to check.
Every consequential move, captured before it goes live
Events, bookings, social, design, contractors, and finance in one place
Filter to exactly what needs your attention right now
02
Review from one location to the whole group
The same queue works for one venue or your whole group. Review just Talon, or switch to the group view and see every pending request across all your locations roll up together. A live count on the sidebar keeps you honest, and it updates the moment you switch.
One venue, an organization, or your whole group from one view
A live pending count always in front of you
Stale requests time out on their own so the queue stays clean
Approval queue - single-category DJ backlog at one location
The same queue narrowed to one venue and just the DJ requests - an offer ready to send and a booking change - showing how it focuses to a single area.
Sidebar > Oversight > Approvals > tap the 'DJs' filter tile (Talon location)
03
Role-controlled decisions, decided once, traced to the source
The right people decide, and the rules actually hold. Managers submit and track but can't approve their own work; GMs and owners approve or reject with one tap. Open any request to see exactly what changed, add a note, and jump straight to the source - staff never see the queue at all.
Managers submit, owners and GMs decide, staff stay out
Approve or reject inline, or open the full story when it matters
One tap back to the event, booking, post, or invoice in question
Sidebar with live red pending-count badge on the Approvals item
The sidebar with a live count on the Approvals item, signaling work is waiting before you even open it.
Sidebar (Approvals not yet opened)
04
Financial risk surfaced where owners already look
Not every approval carries the same weight. BirdBrain flags the requests that move money - bookings, events, invoices, contractor jobs - and surfaces them on your budget view, so you read the financial exposure sitting in the queue, not just a raw count.
The money-moving requests called out, not buried in the pile
Pending and expiring counts surfaced on your operations view
Opt in to alerts so the right approvals reach the right people
Approval detail sheet - manager read-only view
The detail view as a manager sees it: the full request, but a note that it's view-only for their role instead of approve and reject buttons.
Sidebar > Oversight > Approvals > tap any pending row while signed in as a Manager
Inside the module
Built for the way the floor actually runs
Every capability below is live in BirdBrain today, available at each location with role-based access.
One queue that follows your view
Every pending request across all six areas, loaded for whatever you're looking at - one venue, an organization, or your whole group - in one prioritized view.
Find any request fast
Filter by status and by area to isolate exactly what you need to decide on right now, and clear the rest later.
Inline approve and reject
Clear a busy backlog without leaving the queue. Approve or reject right from the row, and only when your role allows it.
Detail sheet with change summary
Open any request to see exactly what changed, add a note, and jump straight back to the event, booking, post, or invoice behind it.
Real limits by role
Managers submit and track, owners and GMs decide, staff never see the queue - and the rules actually hold, not just hidden from view.
Time-bounded with live badge
Requests time out on their own with an early warning before they do, and a live count on the sidebar keeps the backlog in front of you.
Built for real venues
Not a roadmap. Live in real venues today.
Every consequential move - events, bookings, social, design, contractors, and invoices - in a single queue
Review one venue, an organization, or your whole group from the same view
The roles actually hold: managers submit, owners and GMs decide, staff stay out
Requests time out on their own, with an early warning, so the queue never piles up
Approve or reject right from the row, with the full story one tap away
Why it beats the point tools
Standalone approval tools are area-blind - they can route a generic form, but they don't know what a DJ offer or an invoice import actually is, and they can't link back to the record that needs changing. BirdBrain builds sign-off into the system your team already works in: it understands all six areas, holds the roles for real, scales from one venue to your whole group, and lands you one tap from the source. That's the difference between bolting on an approval app and having governance in your system of record.
Where it fits your plan
Best fit for Enterprise, where multi-location groups need location-level access and a whole-group rollup across venues. Pro teams running up to three locations get real value too. Single-location plans gain less, since the gap a shared queue closes mostly shows up once you delegate to managers.
One operating record
What Approvals & Workflow Governance works with
These modules share the same record, so context follows the work instead of being re-entered.
Multi-Location
Run every venue independently, then read them all as one portfolio.
Financials
Your whole financial picture, on the floor, in one place.
Design & Assets
Channel-complete promo art for every event, on time, without the chase.
Social Media Publishing
Post everywhere in one shot, straight from the event you're promoting.
See Approvals & Workflow Governance running on your venue
Walk through Approvals & Workflow Governance with the rest of the BirdBrain platform, mapped to how your team actually operates — from one location to a multi-venue group.