Forms & Signage
Retire the paper binder, the rogue printer, and the sign-making app.
Retire the paper binder, the rogue printer, and the sign-making app. Browse your forms from the cloud, fill cash counts that total themselves, print with a budget that actually holds, and design on-brand signs, all from the iPad your team carries on shift.
Why it matters
Fill, print, and post operational paperwork from one iPad.
Venues usually juggle four things to handle paperwork: a cloud folder nobody can search, a stack of close-out sheets, whatever printer is plugged in, and a separate app for signs. BirdBrain pulls them into one hub, so staff fill, print, and post from one place while you keep a hard cap on print spend.
Who it's for
Built for GMs and operators who need staff to access, fill, and print operational paperwork, cash counts, checklists, incident reports, without paper binders or unsupervised file sharing, and who want a hard ceiling on print spend.
Connects with
01
One hub for every form, wherever it lives
Point BirdBrain at your forms in OneDrive, Google Drive, or Dropbox and your whole library shows up on the iPad. The forms you reach for every shift surface up front, and pin one for offline so it's there even when the Wi-Fi drops.
All your forms from any cloud, no lock-in to one service
The forms you use every shift, always one tap away
Pinned and recent forms, plus offline access when Wi-Fi drops
02
Fill forms digitally, with cash counting built in
Fill forms right on the iPad, with cash counting built in. Open a cash bag or safe count and it totals every bill and coin for you, flagging a variance the instant the drawer is off. Each one becomes a clean, branded PDF, and a GM can review and flag any submission in one place.
Cash counts that total themselves and flag a short drawer on the spot
Every submission saved as a clean, branded PDF
GM review that catches a discrepancy without opening a spreadsheet
Signage creator - split panel with brand assets
The sign creator: a 'Happy Hour 4 to 7 PM' sign laid out with the venue's logo and brand font, previewed on a letter-size canvas.
Sidebar > Forms > toolbar '...' menu > Create Sign
03
Print with a budget, not a free-for-all
Give staff the printer without giving up the budget. Every print is checked against a monthly limit before it goes, then logged with a page count and cost, so printing has a real ceiling and a paper trail instead of a mystery line on the supplies invoice.
A hard monthly print budget that holds before anything prints
Different limits by role, with exceptions where you want them
Print a stack of forms in one batch, all within budget
Print Usage dashboard - pages and cost by staff
The print usage view for the month: total pages, jobs, and cost up top, with a breakdown of who printed what.
Sidebar > Forms > toolbar '...' menu > Print Usage (GM+ role)
04
Manage printers and read the spend, GM-side
Set up your printers once and see exactly what printing costs. Add a printer in a tap, pick a default, and send a test page to confirm it's ready. A usage view then shows the month's pages, jobs, and cost, broken down by who printed what.
Add and manage printers in a tap, with a test page to confirm
A clear monthly read on pages, jobs, and total cost
Print spend with a name attached to every page
Printer settings - registry and quota policy
Printer setup showing the Talon front desk printer set as default, with per-role print budgets and an add-printer option.
Sidebar > Forms > toolbar '...' menu > Printers (GM+ role)
Inside the module
Built for the way the floor actually runs
Every capability below is live in BirdBrain today, available at each location with role-based access.
Multi-cloud form browser
Browse your forms from OneDrive, Google Drive, or Dropbox in one place, with no lock-in to a single file store.
Full-screen document preview
Open any form full-screen to read, zoom, mark up, or share, whatever the file type.
Digital forms with 9 field types
Fill checklists, counts, and reports right on the iPad, with forms that grey out when it isn't their time to run.
Cash counting with live variance
Cash counts total every bill and coin and flag a variance the instant the drawer is off, built for nightly close-out.
Print budgets & usage tracking
A hard monthly print budget that holds before anything prints, plus a GM view of pages and cost by staffer.
In-app sign creator
Design letter-size signs from your own logos and fonts and print them in a tap, no separate app required.
Product tour
See it in BirdBrain
Captured from the Eagle Enterprises demo workspace.
Form submissions review - nightly close-out history
The close-out history: recent cash bag and safe count submissions, each marked reviewed or flagged at a glance.
Sidebar > Forms > Digital Forms > Submissions (GM+ role)
Form submissions review - nightly close-out history
The close-out history: recent cash bag and safe count submissions, each marked reviewed or flagged at a glance.
Built for real venues
Not a roadmap. Live in real venues today.
One hub for browsing forms, filling them, designing signs, and managing print, all on the iPad your team carries
Cash counts total themselves and flag a short drawer the instant it happens
Pull forms from OneDrive, Google Drive, or Dropbox, your choice, with no lock-in
A hard monthly print budget that holds before anything prints, with spend named to every page
Design on-brand signs from your own logos and fonts and print in a tap
Why it beats the point tools
Most venues stitch this together from four tools that don't talk to each other: a cloud folder, a paper binder, whatever printer is plugged in, and a separate sign app, and none of them tell you what printing actually costs. BirdBrain folds all four into one hub. The count you fill is the record a GM reviews, the form you print is metered against a budget and logged with a name and a dollar figure, and the sign you design pulls from your own brand. It's operator software, not a document viewer.
Where it fits your plan
Forms & Signage sits in the Pro operational stack ($149/mo, up to 3 locations), where print budgets and the usage dashboard have the most room to work across a multi-manager team. Single-venue operators on Starter still get the form browser, digital forms, and basic printing. Multi-location groups on Enterprise roll budgets and form libraries out across venues without rebuilding them each time.
One operating record
What Forms & Signage works with
These modules share the same record, so context follows the work instead of being re-entered.
See Forms & Signage running on your venue
Walk through Forms & Signage with the rest of the BirdBrain platform, mapped to how your team actually operates — from one location to a multi-venue group.